Let’s talk receipts. Most small business owners collect them everywhere. You drop them in your bag. You leave them on your desk. You stash them in the glovebox. You tuck them into a drawer and tell yourself, “I’ll sort that later”.
Sound familiar? You don’t need to wait for the end of the financial year to get organised. When you stay on top of your paperwork year round, you reduce stress and save serious time later.
Lately we’ve been chatting with many clients about one simple tool that’s become a bit of a trending topic in our office. It is a small business hack that just makes sense.
Meet Hubdoc
If you’re already using Xero, this could be a game changer.
Hubdoc is a document collection and storage platform that integrates directly with Xero. Put simply, it helps you get your receipts, bills and paperwork out of piles and into your accounting system without the manual data entry headache.
And we’re all for anything that reduces stress and saves time!
How does it work for businesses?
It’s surprisingly simple:
- Drag and drop files from your computer.
- Forward documents to your personalised Hubdoc email address.
- Or use the mobile app to take a photo of a receipt and upload it instantly.
From there Hubdoc pulls key data from the document and syncs it with Xero. No more chasing scraps of paper at the end of the quarter. No more scrambling in June.
It also acts as a digital filing cabinet, allowing you to:
- Store documents in organised folders
- Add tags for easy searching
- Keep everything securely in one place
That old paper trail? You can finally let it go.
Why our clients love it
The biggest feedback we hear is this “I wish I started using this earlier.”
For busy business owners who don’t have time for admin (or simply don’t enjoy it), Hubdoc removes a major tax time pain point.
You can also:
- Invite your accountant or bookkeeper in
- Control what level of access they have
- Make collaboration seamless
Which means fewer emails back and forth, fewer missing documents and a much smoother experience when it’s time to prepare your returns.
A simple shift that makes tax time easier
We know tax isn’t the most exciting part of running a business. But small systems make a big difference. If you’re looking for an easy tax time hack that genuinely reduces time, this is one worth considering.
If you’d like to explore whether Hubdoc could work for your business, we’re always happy to chat.
You can catch us at our Epsom or Castlemaine office, give us a call or chat over a video meeting.